New Jesuit Archives and Research Center

The Jesuit Archives: Central United States will be closed to reference requests beginning June 1, 2017, to prepare for the move to a new facility. To learn about our new location, please click here. We anticipate opening to requests in Spring 2018. We apologize for any inconveniences this causes.

Job Posting 

Associate Archivist for Collection Management

The Jesuit Archives: Central United States houses the collective memory of administrative provinces and the governing body of the Society of Jesus in the United States. The Society of Jesus mandates and supports record keeping and the maintenance of archives to provide a window into the origins, development, spirit, and charism of the order and its members throughout the world. The organization strives to fulfill its mission as a repository of record.

Job Summary

The Associate Archivist for Collection Management works as part of the Jesuit Archives: Central United States team to maintain records from the Society of Jesus, and to make these records available for internal and external research.

Reporting to the Director of the Jesuit Archives: Central United States, the Associate Archivist for Collection Management is primarily responsible for the arrangement and description of archival, manuscript, audio/visual, photographic, and artifact collections. He or she creates finding aids for both new and legacy collections based on best practices and nationally accepted standards. The Associate Archivist also accessions, appraises, and inventories newly acquired materials, and performs necessary preservation. This individual will also manage our ongoing program of digitization, as well as the rare book, Jesuit Author, and pamphlet libraries. The Associate archivist may also supervise student assistants, interns, and volunteers who complete these tasks.

In collaboration with the Director, the Associate Archivist for Collection Management will also establish policy standards for the intake, appraisal, accessioning, and arrangement and description of the collections, including the unit’s processing manual and other written guidelines required for accessioning, processing, and digitization. This individual will also take the lead in the implementation of new collection and content management software, and integrate associated tasks into accessioning, processing, and digitization workflows.

The Associate Archivist will staff the reference desk and respond to research inquiries as needed.

Duties and Responsibilities  

  • Accession, inventory, and rehouse new materials as they arrive in the archive.
  • Arrange and describe Jesuit Archives collections and produce DACS compliant finding aids.
  • Update select legacy finding aids to comply with best practices and national standards.
  • Draft and update written guidelines and workflows required for accessioning, processing, and digitization in collaboration with the Director.
  • Oversee the implementation of archives collection management and digital asset management software.
  • Manage the Jesuit Authors, rare book, and pamphlet collections, and update catalog records as required.
  • Preform digitization tasks, including imaging and metadata creation.
  • Staff the archives reference desk in the reading room, and respond to research queries as needed.
  • Manage student assistants, volunteers, and interns on assigned projects.
  • Participate in exhibit planning and fabrication.
  • Manage the Archives’ website.
  • Contribute to Archives’ social media presence.
  • Other duties and special projects as assigned.
  • Adhere to all policies and procedures as set forth in the employee handbook

Minimum Education Requirement

Graduate degree in Library Science with a concentration in archives from an ALA accredited institution.

Required Experience and Skills

  • 1-2 years of professional experience with the arrangement and description of personal papers, organizational records, and special collections.
  • Demonstrated knowledge of descriptive, metadata, and encoding standards, such as DACS, EAD, Dublin Core, AACR2, and RDA, as well as controlled vocabularies, such as LCSH and AAT.
  • Experience with archival collection management systems, such as
  • Experience with content management systems, such as Omeka and WordPress.
  • Experience with basic document and artifact preservation techniques.
  • A basic understanding of archival appraisal and collection development.
  • Demonstrated knowledge of and interest in American Catholic history.
  • Experience providing reference services.
  • Excellent communication and interpersonal skills.
  • Ability to work creatively in a rapidly changing complex environment and to set priorities.
  • Ability to work independently, communicate effectively, and work in a team.
  • Ability to ascend and descend industrial ladders
  • Ability to lift and move 40 pounds

Preferred Experience and Skills

  • Second Master’s degree in a related field, such as American history or theology.
  • Experience with Jesuit collections, or collections of other religious orders.
  • Experience with rare books and knowledge of rare book cataloging standards and practices.
  • Knowledge of or experience with digital preservation and curation practices.
  • Reading fluency of Latin, German, French, or other Romance language.

Please send cover letter and resume with three professional references to David P. Miros, Ph.D., at

Salary and full benefits to include: health and dental insurance, short-term and long-term disability insurance, life insurance, retirement plan, and worker’s compensation.